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JestEdu Help Centre

Human Resource: Staff & Teachers

Set up departments and designations, add staff, maintain the staff directory, and understand staff attendance and payroll tools.

On this pageHuman Resource menu Before adding staff Add Staff Staff Directory Staff Attendance Payroll Staff as Parent

Small-screen tip: whenever JestEdu shows a + beside a row, your screen is too narrow to display every column. Click the + to expand that row and reveal hidden details or Action buttons. This applies on phones, tablets and smaller laptop windows.

Human Resource menu

Open the sidebar and choose Human Resource. The module contains the staff setup, staff directory, attendance, payroll and staff-parent management tools.

Designation Department Add Staff Staff Directory Staff Attendance Payroll Staff as Parent Manager

1. Prepare Departments and Designations

Before admitting staff, create the labels your school uses. Department describes the unit the person belongs to, while Designation describes the person's position or title.

Setting	Examples	Why it matters
Department	Accounts, General Administration, Human Resource, JHS, Preschool, Primary	Groups staff by school unit.
Designation	Teacher, Principal, CEO, General Manager, Accounts Associate	Stores the person's official position.
Role	Teacher, Admin, Accountant, Driver, Librarian, Receptionist	Controls the staff category and can affect system access.

Role and designation are not the same.A Teacher can have Role = Teacher and Designation = Class Teacher, Head of Department or Teacher, depending on how the school has configured JestEdu.

2. Add a new staff member or teacher

Human Resource→Add Staff→Fill important fields→Save Staff

The Add New Staff page is divided into Basic Info, Payroll Details, Bank Info Details, Social Links Details, Document Info and Custom Field. Complete the fields your school needs, then click Save Staff.

Enter the staff number and role

Provide Staff No and choose the correct Role. For a classroom teacher, select Teacher. Other staff may use Admin, Accountant, Driver, Librarian, Receptionist or another configured role.

Choose Department and Designation

Select the correct department and designation that were created earlier.

Complete personal and contact information

Enter First Name, Last Name, Email, Gender and any applicable Date of Birth, Date of Joining, Mobile, Marital Status, Emergency Mobile and address information.

Add professional details

Add Qualifications, Experience, staff photograph and any other records your school needs. Use the other tabs for payroll, bank, documents, social links and custom fields.

Save Staff

Review the information and click Save Staff. The new person should then appear in Staff Directory.

Add New Staff

Staff NoJST-0025

RoleTeacher

DepartmentPrimary

DesignationTeacher

NameAkosua Mensah

Emailakosua@school.edu

Save Staff

Have many staff to add?Use Import Staff instead of entering every person one by one. For a small number of new employees, Add Staff is usually easier to verify.

3. Find, view and edit existing staff

Human Resource→Staff Directory→Search→Action

Use Role, Staff ID or Name to search. The list can display Staff No, Name, Role, Department, Designation, Mobile, Email, Status and Action.

Staff Directory

2 · JUSTICE QUANSAHTeacher0541709799+Action

3 · Kwame YeboahDriver+Action

Open the staff member's Action menu to view or edit the record. Make the changes, then save. If the Action column is hidden on a small display, click the + for that row first.

4. Staff Attendance

Use Human Resource → Staff Attendance for staff attendance records. This is separate from student morning/closing attendance and from lesson-based Subject Wise Attendance.

Three different attendance areasStaff Attendance is for employees. Student Attendance records student IN/OUT attendance. Subject Wise Attendance records attendance for a particular lesson and requires the teacher to clock in first.

5. Payroll

Use Human Resource → Payroll for staff payroll processing. Payroll-related information entered under the staff member's Payroll Details and Bank Info Details can support this workflow.

6. Staff as Parent Manager

Use Staff as Parent Manager when a staff member is also the parent or guardian of a student and the school needs to manage that relationship inside JestEdu.

Human Resource checklist

Create Departments and Designations first.
Add each staff member with the correct Role.
Use Staff Directory to verify and edit records.
Remember that a + can reveal hidden actions on smaller screens.
Use Staff Attendance for employee attendance—not Student Attendance.