Student Info
Admit students, maintain their records, assign classes, mark attendance, promote learners to a new academic year, graduate final-year students and use JestEdu recovery and bulk tools.
Student Info menu
The Student Info section is the main area for student records and movement. The exact options available can depend on the account permissions and enabled JestEdu modules.
| Menu item | What it is used for |
|---|---|
| Student Category | Manage categories used to classify students where your school uses categories. |
| Add Student | Admit one new student and capture academic, personal, parent/guardian and supporting information. |
| Student List | View existing students and open actions such as View, Edit, Assign Class, change record status, Withdraw or Graduate. |
| Multi Class Student | Student-related class assignment tool for schools using multi-class arrangements. |
| Delete Student Record | Remove a student record when deletion is appropriate. Use carefully; status changes are often safer than deleting historical data. |
| Unassigned Student | Find students who do not currently have the required class/section assignment. |
| Student Attendance | Mark daily Morning (IN) attendance and, when available, Closing (OUT) attendance. |
| Student Group | Manage student groups used by the school. |
| Student Promote | Student promotion tools for moving learners between academic levels. |
| Disabled Students | View student accounts/records that have been disabled. |
| Subject Wise Attendance | Teachers mark attendance for a particular class, section and subject. A teacher must clock in before marking the lesson. |
| Student Export | Export student data for reporting or backup purposes. |
| SMS Sending Time | Configure or review timing connected to student absence notifications. |
| Restore Missing Students | Recovery tool for students who are unexpectedly missing from normal views. |
| Class/Section Cleanup | Administrative cleanup tool for class/section records. |
| Reassign Class/Section | Move or correct student class/section assignments. |
| Today's Admissions | Quickly view students admitted today. |
| Jest Bulk Promote | Promote the whole school from one academic year to another, retain repeaters and graduate final-year classes. |
| Bulk Holiday/Midterm | Apply holiday/vacation or midterm attendance handling in bulk. |
| Parent & Sibling Manager | Manage parent relationships and sibling links. |
| Transcript Requests | Access transcript-request records when that workflow is enabled. |
| Fastest Student Import | Bulk student import option for admitting many learners faster than entering them one by one. |
| Fastest Staff Import | Bulk staff import shortcut available from this menu. |
| Student Recovery Center | Central student-record recovery area for correcting or restoring student data issues. |
| Student Enrollment | View student enrollment summary information. |
| Graduate to Alumni | Move completed students into the alumni stage. |
| Staff Enrollment | Staff enrollment summary shortcut available from the Student Info menu. |
How to admit or add a new student
Use this when admitting one learner manually.
Open Add Student
From the sidebar, go to Student Info → Add Student.
Complete Academic Information
Select the correct Academic Year, Class and Section. Enter or confirm the Admission Number, Admission Date, roll number where required, and group where your school uses one.
Complete Personal Information
Enter the learner's First Name, Last Name, Gender, Date of Birth and any other relevant personal fields. Add a student photo where available.
Add contact and health information
Add the student's email/phone where applicable, current and permanent address, and medical details such as blood group when the school maintains them.
Complete the remaining tabs
Review Parents & Guardian Info, Document Info, Previous School Information, Other Info and Custom Field. Parent/guardian contact information is especially useful for SMS, WhatsApp, result access and other parent services.
Save Student
Review the important details, then click Save Student. After saving, open Student List to confirm that the learner appears in the correct class and section.
Example: what a completed basic admission could look like
Student List: view, edit and manage a learner
Go to Student Info → Student List. The list shows key information such as photo, admission number, student name, class/section, date of birth, gender, student status and the academic-year record status.
The Action menu
Assign Class
Assign or reassign the learner to the correct class/section.
View
Open the student's full record.
Edit
Correct names, contact details, date of birth and other editable student information.
Set Record Inactive
Make the learner's record inactive for the current academic year without treating the student as globally withdrawn.
Set Record Active
Restore the current academic-year record to active where appropriate.
Withdraw Student
Use when a student leaves the school and should be recorded as withdrawn.
Mark as Graduate
Use for a learner who has completed the school programme.
Example Student List row
| Admission No. | Name | Class | Student Status | Record Status | Action |
|---|---|---|---|---|---|
| 400 | AISSA ABDA | BASIC 3 (A) | Enabled | Active Record | Action ▾ |
How to mark manual Student Attendance
Go to Student Info → Student Attendance. JestEdu separates the school day into Morning (IN) and Closing (OUT) attendance.
Select Class, Section and Date
Choose the class, section and attendance date, then click Search.
Confirm the attendance period
During the morning, the page shows that Morning Attendance is active. Closing attendance becomes available according to the configured closing time. In the supplied setup, Closing (OUT) opens from 4:00 PM, Africa/Accra.
Mark each learner
Set each learner as Present, Late, Absent or Half Day. Add a note where useful.
Record Closing (OUT)
At the appropriate closing time, record the students' OUT attendance so the day's attendance history and parent notifications remain accurate.
Example: morning attendance screen
✅ Record attendance below
How teachers mark Subject Wise Attendance
Subject attendance records attendance for a specific lesson. The teacher must clock in first.
Open Subject Wise Attendance
Go to Student Info → Subject Wise Attendance.
Select the lesson
Select Class, Section, Subject and the attendance date, then click Search.
Clock In
If the page shows Clock in required, click Clock In. Attendance cannot be marked for the lesson until the teacher has clocked in.
Mark the students
After clock-in, mark each student as Present, Late, Absent or Half Day. You may also use Mark Holiday when appropriate.
Clock Out
When the lesson is complete, use Clock Out as required by the school's subject-attendance workflow.
Example: before and after clock-in
You must clock in before you can mark attendance for this lesson.
You can mark attendance now.
Promote students to a new academic year with Jest Bulk Promote
Use Student Info → Jest Bulk Promote when moving the whole school from one academic year into the next. It supports normal promotion, repeaters/retained students, skipped classes and graduation.
Select Current Academic Year
Choose the year the students are currently enrolled in, for example 2025 [2025/2026].
Select Promote To Academic Year
Choose the destination, for example 2026 [2026/2027], then click Load Classes.
Choose a Promotion Type for each class
For each class, choose Skip this class, Next Class, or Graduate. If you select Next Class, also select the destination class and section.
Mark Retain / Repeat students
Tick individual students who should not follow the class-level promotion. Choose the Retain Destination Class and Retain Destination Section. A ticked student's retain instruction takes priority over the class-level choice.
Graduate final-year classes
For a final class, choose Graduate when everyone in that class has completed school. If individual exceptions exist, review them before proceeding.
Run Bulk Promotion
Review every class one last time, then click Run Bulk Promotion.
Example: how a promotion setup can look
Other useful Student Info tools
Unassigned Student & Reassign Class/Section
If a learner exists but is not showing under the expected class, first check Unassigned Student. If the learner is assigned to the wrong class or section, use Assign Class from Student List or the dedicated Reassign Class/Section tool.
Student Export
Use Student Export when management needs a downloadable student dataset. Check the data before sharing it because student exports can contain personal information.
Bulk Holiday/Midterm
Use this when attendance should reflect a school-wide or class-wide holiday/midterm period instead of marking every learner individually.
Parent & Sibling Manager
Use this to keep family relationships organised, especially where siblings share the same parent/guardian. Correct parent contacts improve communication and parent-facing services.
Restore Missing Students & Student Recovery Center
If a student unexpectedly disappears from the normal working list, use the recovery tools before creating a duplicate student. Search by admission number and verify academic-year/class status first.
Today's Admissions & Student Enrollment
Today's Admissions provides a quick view of newly admitted learners for the day. Student Enrollment provides an enrollment-oriented summary for school administration.
Graduate to Alumni
Use this after students have completed the school programme and should move into the school's alumni records. Do not use it simply to change a learner's class.
Fastest Student Import
For a large admission list, use the bulk import workflow instead of entering every learner manually. We will document the exact template columns and validation rules in a dedicated import section when supplied.
Quick examples
New admission
Student Info → Add Student → choose 2026/2027 → BASIC 1 → A → enter learner/guardian details → Save Student.
Wrong class
Student Info → Student List → Action → Assign Class, or use Reassign Class/Section.
Morning attendance
Student Info → Student Attendance → select class/section/date → Search → mark Present/Late/Absent/Half Day.
Lesson attendance
Subject Wise Attendance → select lesson → Search → Clock In → mark students → Clock Out.
Move to next year
Jest Bulk Promote → current year → destination year → Load Classes → map classes → retain repeaters → Run Bulk Promotion.
Final-year students
Set the final class Promotion Type to Graduate, review exceptions, then run the promotion.
Student Info checklist
- Every learner has a unique admission number.
- The correct academic year, class and section are assigned.
- Names, gender and date of birth are checked.
- Parent/guardian contacts are captured where available.
- Morning and Closing attendance are recorded at the correct time.
- Subject teachers clock in before lesson attendance.
- Repeaters are identified before bulk promotion.
- Final-year classes are graduated only after review.
- Recovery tools are checked before creating a duplicate student.